COVAX: National COVID-19 Immunisation System
HSE – Office of the Chief Clinical Officer.
2021
The COVAX system is an electronic dataset which records all COVID-19 vaccinations for all residents in the State. It also assists in the planning of vaccination clinics as well as being used for statistical and activity analysis.
In-Scope: All COVID-19 vaccinations for all residents who receive a vaccination in Ireland leading to a Vaccination certificate for travel purposes.
Out-of-Scope: Non-COVID-19 vaccinations (e.g. Schools Immunisation Programme).
National – all residents of the State who have registered for COVID-19 vaccination during 2021 and 2022 to date.
The data collection start date was the 27th December 2020 and continues to this day.
The data collection are made up of retrospective (from paper records) and real time data entry records detailing the the processing of each residents who received a vaccination (if consented) or not. The data includes the person-identifying information of the citizen. It also includes data on citizens who were not vaccinated by virtue of non-attendance.
- National Immunisation Office
- Staff in vaccination centres
- HPSC
- OoCIO COVAX team
- OoCIO IIS department
- Health Identifiers Department
- GPs via IIS COVAX lookup function.
- Client demographic records
- Client immunisation records
- Client eligibility records
- Relevant client clinical information
- Client consent documentation
- Adverse incidents
- Appointment messages.
Available on request.
IHI allocation is 95% for all records. COVAX is also a source system for IHI lookup, and will be an authentication system for client consented government authorisation of ID.
PPSN is requested at registration to to enable GP payments.
Ethnicity
Nationality
Occupation (for healthcare professionals)
Eligibility Cohorts.
The data are collected on an as-required basis. This, in practise, is a daily occurrence as residents can log onto a portal to provide their information.
In addition to this, information is provided via electronic transmission from GPs and Pharmacies at the point of vaccination.
Snomed coding exists for the covid-19 vaccine and other fields such as Ethnicity.
- 4 million registrations
- 11 million immunisations.
Data is updated and published continuously. The national figures are published daily by the HPSC.
The data in Covax are accessed by staff in the NIO for the purpose of data curation and vaccination programme management. The data are also accessed by Vaccination Centre staff for the purpose of system maintenance, data quality and data entry. In addition to the national aggregate data published by the HPSC, individual Client immunisation records may be requested by individuals through their local immunisation office as a Subject Access Request and are provided automatically in the form of vaccination certificates for HSE vaccines. This is a function provided by OoCIO IIS (Integrated Information Systems) staff who automate release of quality checked immunisation records, and also provide a facility for GPs and Pharmacies to look up vaccine history.
No.
Clients can find information on their immunisation schedule and what to expect during a vaccination at the national immunisation website at: www.immunisation.ie