The provider portal is the safest most efficient and effective means of submitting your statutory notifications, — click here to register your account or to log in.
As a registered provider or person in charge of a designated centre, you are legally required to notify us within certain time fames about certain incidents, events or changes within your centre.
The timescales for notifying us of the different types of incidents that occur in designated centres vary depending on the nature of the incident.
Depending on the nature of the incident, event or change, you must notify us ‘within two working days’, ‘at the end of each quarter’, ‘on a six-monthly basis’ and in response to proposed changes within the designated centre (for example, change of person in charge).
Failure to do so may indicate non-compliance with the regulations.
Click here to register your account or to log in to submit notifications.
Alternatively, you can download the relevant form directly and email to notify@hiqa.ie.
For further guidance on notification types and requirements, see Monitoring notifications handbook for older people providers.
NF01 - Portal
Person in chargeThe unexpected death of any resident, including the death of any resident following transfer to hospital from the designated centre
Time frame Within 2 working days of the incidentNF01-Notification-of-the-death-of-any-resident.pdf200.71 KBNF02 - Portal
Person in chargeOutbreak of any notifiable disease (including COVID-19) as identified and published by the Health Protection Surveillance Centre
Time frame Within 2 working days of the incidentNF02-Notification-of-an-outbreak-of-an-notifiable-disease.pdf267.24 KBNF02A - Portal
Person in chargeThis form is only to be submitted at the request of the Chief Inspector in relation to the management of infectious diseases in the designated centre
Time frame In line with the Chief Inspector’s requestNF02A_Suspected_or_confirmed_incidence_of_Covid-19.pdf102.59 KBNF03 - Portal
Person in chargeAny serious incident or injury to a resident that requires hospital admission or resulted in death
Time frame Within 2 working days of the incidentNF03_DCOP_Serious_incident_injury_to_resident_form.pdf458.38 KBNF05 - Portal
Person in chargeAny unexplained absence of a resident from the designated centre
Time frame Within 2 working days of the incidentNF05-Notification-of-any-unexplained-absence-of-a-resident-from-the-designated-centre.pdf233.9 KBNF06 - Portal
Person in chargeAny incident of alleged or confirmed abuse of any resident
Time frame Within 2 working days of the incidentNF06_DCOP_Alleged_or_confirmed_abuse_of_a_resident_form.pdf481.22 KBNF07 - Portal
Person in chargeAny allegation of misconduct by the registered provider or by staff
Time frame Within 2 working days of the incidentNF07-Notification-of-misconduct.pdf273.52 KBNF08 - Portal
Person in chargeAny occasion where the registered provider became aware that the person in charge is the subject of review by a professional body
Time frame Within 2 working days of the incidentNF08_DCOP_Person_in_charge_review_by_professional_body_form.pdf375.97 KBNF09 - Portal
Person in chargeAny fire, any loss of power, heating or water, and any incident where an unplanned evacuation of the centre took place
Time frame Within 2 working daysNF09_DCOP_Any_fire_loss_of_power_heating_water_unplanned_evac_form.pdf575.65 KB
Person in charge
Any occasion when restrictive practices were used including the type of restrictive practice used and the number of residents affected
Any occasion on which the fire alarm equipment is operated other than for the purpose of fire practice, drill or test of equipment
A recurring pattern of theft or burglary
Any death, including cause of death, other than those specified above
Any pressure ulcer (category II or higher) sustained by a resident
Submission dates for return of the quarterly notification form are:
- 31 January (for incidents that took place in October, November and December)
- 30 April (for incidents that took place in January, February and March)
- 31 July (for incidents that took place in April, May and June)
- 31 October (for incidents that took place in July, August and September).
NF39 A - Portal
Any occasion when restrictive practices were used including the type of restrictive practice used and the number of residents affectedNF39A_Quarterly_returns_DCOP_restrictive_practices_form.pdf960.35 KBNF39 B - Portal
Any occasion of fire alarm activationNF39B_Quarterly_returns_DCOP_Fire_alarm_activation.pdf351.87 KBNF39 C - Portal
Any recurring pattern of theft or burglaryNF39C_Quarterly_returns_DCOP_Theft_or_burglary.pdf483.39 KBNF39 D - Portal
Any death(s) other than those notified under NF01NF39D_DCOP_deaths_not_requiring_2_day_notification_form.pdf676.47 KBNF39 E - Portal
Any pressure ulcer (category II or higher) sustained by a residentNF39E_Quarterly_returns_DCOP_Pressure_ulcers.pdf499.49 KB
Registered provider
You should submit this form to the Chief Inspector every six months if there has been no occurrence of any incident required to be notified to the Chief Inspector. This includes any incidents outlined in the NF39 quarterly notification forms or two-day notifications.
Submission dates for return of the Nil Return of quarterly and or two day Notification Form are 31 July (covering the period January to June) and 31 January (covering the period July to December)
NF40 - Portal
Nil return of quarterly and or two day notificationNF40_DCOP_Nil_return_of_quarterly_AND_OR_2_day_notifications_form.pdf480.37 KB